§ 1 Meetings

1. Commission meetings shall be held regularly once a year. In exceptional cases, additional meetings may be convened upon written request by a Commission member. The request must be substantiated and must specify in detail the items for resolution and deliberation to be discussed at the Commission meeting.

2. The Commission shall determine the dates for Commission meetings at the beginning of each year for the current year.

3. Commission members are obliged to attend the meetings. In the event of non-attendance, a written apology must be submitted to the Chairperson. Representation by another person is not permitted.

4. Commission meetings shall be held alternately in Germany and Ukraine.

§ 2 Composition of the Commission

1. The Commission has a German and a Ukrainian section. Both sections shall have a maximum of eight members.

2. Each section has the right to nominate representatives of its own country.

3. Both sections shall each elect a Chairperson for a term of three years. A single re-election is permitted. In justified exceptional cases, a section chairperson may remain in office for one additional year.

4. The respective sections of the Commission have the right to exclude a member if that person has been absent from Commission meetings on three occasions without written justification.

§ 3 Agenda

1. The agenda shall be drawn up by the Commission Chairpersons.

2. The agenda must include all motions submitted by Commission members that have been received by the Chairpersons no later than 14 days before the meeting.

3. The agenda shall be communicated to Commission members in writing seven days before the date of the meeting.

§ 4 Confidentiality / Public Access

1. Commission meetings are not open to the public.

2. The Commission may decide by simple majority to admit additional persons as non-voting guests to the meeting.

§ 5 Chairing of Meetings

1. The sections shall each elect a Chairperson at the constitutive meeting of the Commission. Together, the two Chairpersons represent the Commission externally.

2. Commission meetings shall be chaired by one of the Commission Chairpersons.

§ 6 Items for Deliberation and Resolution

1. Only the items specified in the agenda shall be subject to deliberation and vote.

2. Matters not included in the agenda shall be admitted for resolution only if all Commission members consent. Otherwise, they may be admitted for deliberation if a simple majority of Commission members agrees.

§ 7 Decision-Making

1. Only those Commission members present at the Commission meeting are entitled to vote. The transfer of voting rights is excluded.

2. The form of voting shall be determined by the chairperson of the meeting.

§ 8 Minutes

1. Minutes shall be prepared for each Commission meeting. The minutes must include: the date and time of the meeting, a list of participants' names, the confirmation of a quorum, the agenda, motions relating to the agenda, and resolutions with the results of the vote. Upon request by Commission members, statements made must be included in the minutes.

2. The minutes shall be signed by the Chairpersons of the sections.

3. A copy of the minutes shall be transmitted to each Commission member.

4. Any Commission member may raise written objections to the content of the minutes within two weeks of receipt. Objections shall be decided upon at the next Commission meeting. Should no objections be raised before the expiry of the deadline, the minutes shall be deemed approved.§ 1 Meetings

5. Commission meetings shall be held regularly once a year. In exceptional cases, additional meetings may be convened upon written request by a Commission member. The request must be substantiated and must specify in detail the items for resolution and deliberation to be discussed at the Commission meeting.

6. The Commission shall determine the dates for Commission meetings at the beginning of each year for the current year.

7. Commission members are obliged to attend the meetings. In the event of non-attendance, a written apology must be submitted to the Chairperson. Representation by another person is not permitted.

8. Commission meetings shall be held alternately in Germany and Ukraine.

§ 2 Composition of the Commission

1. The Commission has a German and a Ukrainian section. Both sections shall have a maximum of eight members.

2. Each section has the right to nominate representatives of its own country.

3. Both sections shall each elect a Chairperson for a term of three years. A single re-election is permitted. In justified exceptional cases, a section chairperson may remain in office for one additional year.

4. The respective sections of the Commission have the right to exclude a member if that person has been absent from Commission meetings on three occasions without written justification.

§ 3 Agenda

1. The agenda shall be drawn up by the Commission Chairpersons.

2. The agenda must include all motions submitted by Commission members that have been received by the Chairpersons no later than 14 days before the meeting.

3. The agenda shall be communicated to Commission members in writing seven days before the date of the meeting.

§ 4 Confidentiality / Public Access

1. Commission meetings are not open to the public.

2. The Commission may decide by simple majority to admit additional persons as non-voting guests to the meeting.

§ 5 Chairing of Meetings

1. The sections shall each elect a Chairperson at the constitutive meeting of the Commission. Together, the two Chairpersons represent the Commission externally.

2. Commission meetings shall be chaired by one of the Commission Chairpersons.

§ 6 Items for Deliberation and Resolution

1. Only the items specified in the agenda shall be subject to deliberation and vote.

2. Matters not included in the agenda shall be admitted for resolution only if all Commission members consent. Otherwise, they may be admitted for deliberation if a simple majority of Commission members agrees.

§ 7 Decision-Making

1. Only those Commission members present at the Commission meeting are entitled to vote. The transfer of voting rights is excluded.

2. The form of voting shall be determined by the chairperson of the meeting.

§ 8 Minutes

1. Minutes shall be prepared for each Commission meeting. The minutes must include: the date and time of the meeting, a list of participants' names, the confirmation of a quorum, the agenda, motions relating to the agenda, and resolutions with the results of the vote. Upon request by Commission members, statements made must be included in the minutes.

2. The minutes shall be signed by the Chairpersons of the sections.

3. A copy of the minutes shall be transmitted to each Commission member.

4. Any Commission member may raise written objections to the content of the minutes within two weeks of receipt. Objections shall be decided upon at the next Commission meeting. Should no objections be raised before the expiry of the deadline, the minutes shall be deemed approved.